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Saturday 13th January

 

Archery Club Constitution

 

This constitution was accepted by the membership on Sunday 25th November 2001

   
TITLE 
1.1  The Club shall be called ‘Crowthorne Archers’, hereafter to be referred to as ‘the Club’ and shall be affiliated to the Berkshire Archery Association, Southern Counties Archery Association, Grand National Archery Society and the Association for Archery in Schools.
1.2 The Club incorporates Crowthorne Junior Archers, which body exists only for the purposes of affiliation to appropriate organisations but otherwise has no existence separate from the Club.
   
2 OBJECTIVES
  To foster and promote the sport of archery at all levels, ages and abilities providing opportunities for recreation and competition.
   
3 MEMBERSHIP
3.1 Membership is open to all who
  • demonstrate responsible behaviour
  • comply with the rules and policies of the club.
3.2 There shall be 8 classes of membership available. These are:
 
  1. Adult Member
  2. Student Member (NUS member)
  3. Junior Member (under 18)
  4. Associate Adult Member (GNAS member via another club)
  5. Associate Student Member (GNAS member via another club with NUS membership)
  6. Associate Junior Member (under 18 GNAS member via another club)
  7. Honorary Adult Membership (by Committee decision)
  8. Coach Membership (by Committee decision)
The term 'Full Member' shall refer to those who pay their GNAS affiliations through the club.
   
4 OFFICERS
4.1 The Officers of the Club shall be as follows:
 
  • Chairperson
  • Secretary
  • Treasurer
  • Records Officer
  • Equipment Officer
  • Tournament Secretary
  • Junior Representative
  • Social Secretary
  • Coaching Organiser
   
5 ELECTION OF OFFICERS
5.1 All Officers shall be elected at the Annual General Meeting of the Club, from, and by, the Members of the Club.
5.2 All Officers are elected for a period of one year, but may be re-elected to the same office or another office in succeeding years.
   
6 GENERAL COMMITTEE
6.1  The affairs of the Club shall be controlled by a General Committee comprised of the Officers of the Club elected from, and by, the Full Members of the Club. The General Committee shall meet at agreed intervals and not less than four times per year. Minutes of meetings shall be kept and a quorum of 4 officers shall be required.
6.2  The duties of the General Committee shall be:
 
  1. To control the affairs of the Club on behalf of the Members.
  2. To keep accurate accounts of the finance of the Club through the Treasurer. These shall be available for reasonable inspection by Members and shall be audited before every Annual General Meeting. The Club shall maintain a bank current account and club cheques shall be authorised by the Treasurer and either the Chairperson or Secretary and the two signatories shall not be related by blood or marriage.
  3. To co-opt additional members of the Committee as the Committee feels necessary. Co-opted members shall not be entitled to vote on the Committee.
  4. To make decisions on the basis of a simple majority vote. In case of equal votes, the Chairperson shall be entitled to an additional casting vote.
   
7 GENERAL MEETINGS
7.1 The Annual General Meeting of the Club shall be held not later than the end of November each year. 21 days clear notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to every member. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 7 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 14 days before the meeting.
7.2 The business of the Annual General Meeting shall be to:
 
  1. Confirm the minutes of the Annual General Meeting and any General Meetings held since the last Annual General Meeting.
  2. Receive the audited accounts for the year from the Treasurer.
  3. Receive the annual report of the Committee from the Secretary.
  4. Elect an auditor.
  5. Elect the Officers of the Club (i.e. Chairperson; Secretary; Treasurer and other General Committee Members).
  6. Review Club subscription rates and agree them for the forthcoming year.
  7. Transact such other business received by the Secretary from Members at least 7 days prior to the meeting and included on the agenda.

NOTE: The agenda could provide for "Any Other Business", but Members should be encouraged to refer other items to the General Committee and give the required notice for important Annual General Meeting business.

7.3 Nominations of candidates for election of Officers shall be made to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member. If no nominations are received in advance, nominations may be made at the meeting.
7.4 At all General Meetings, the chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Club or by Full Members attending the meeting.
7.5 Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In event of equal votes, the Chairperson shall be entitled to an additional casting vote.
7.6 A quorum for a General Meeting shall be 20% of Full Members of the Club.
7.7 Each Full Member of the Club shall be entitled to one vote at General Meetings.
   
8 ALTERATIONS TO THE CONSTITUTION
8.1 Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that the quorum of 20% Full membership has been achieved.
   
9 DISSOLUTION
9.1 If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
9.2 If at that Special General Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
9.3 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to some other voluntary organisation having objectives similar to those of the Club.

 

 

 

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